Great children’s parties do not happen by accident – oh no! Behind every great kids’ party, a well-organised and creative Mum or Dad has spent a great deal time and effort crafting a memorable event for their child. Here we reveal the essential elements of a successful children’s party so that you too can throw a party that your child and his friends will remember for years to come.
If you begin the planning stage by focusing on the party’s theme, the rest of the planning will be much easier. So, think….does your child have a favourite book, movie, or television show? Perhaps they have a fascination with fire fighters or cowboys? Discuss theme options with your child and before you know it, you could be arranging a birthday adventure with Rhino and Mittens (from Bolt the movie), or a 1960s psychedelic extravaganza or a nerve-jangling murder mystery event.
Next, involve your child in designing the party as much as possible. Discuss the invitations, the guest list, the menu, the program, the décor and the goodie bags. These are a great opportunity for your child to learn about what goes into organising a party, about making decisions, about how much (or how little) things cost and best of all, it’s an excellent opportunity for any parent to understand their child better. For instance, you may find that your little one prefers small parties of five or six friends as opposed to the banquet you were planning or that he or she is very thoughtful about everyone’s beliefs and asks for no pork or beef to be served when food is discussed.
Once you have decided on a theme and a date, it is time to create invitations – these should include the date, time and venue of your party as well as a date by which you require RSVPs. This date should be set around 4 or 5 days before the actual party to give you time to shop for the appropriate amount of food, prizes, party-ware (such as straws, plastic plates, cups etc) and goody bag contents.
When shopping, always purchase more than you think you will need. It is not part of every culture’s ‘protocol’ to RSVP their attendance, so expect unexpected guests!
The games, food and fun activities you have planned may well fail if the atmosphere is not welcoming. Good quality decorations that are centred on your theme are pivotal to a successful party. Use bright colours and upbeat music to set the stage for an energetic disco party or dim the lights, scatter beanbags and have the smell of buttery popcorn greet those who are attending a pre-teen movie marathon party.
A successful party has age-appropriate games and activities to keep the children entertained, young children love the old favourites such as musical chairs and pass-the-parcel, while older kids enjoy scavenger hunts and murder in the dark. Kids are unpredictable so have more games/activities planned than you think you need. If a particular game is not working out or is causing conflict, having an alternative on standby will be a great help.
Make sure you have a 2:10 children/adult ratio meaning that for every 10 children there are at least two adults present – this will ensure that the party will run as safely and as smoothly as possible.
On the day, start the party with an un- structured activity like coloring in, so that any early kids have something to do and late kids do not feel like they have missed anything by arriving on time or a little late. So for example, if you’re hosting a Barbie themed party, at sites like Barbie Coloring Pages you’ll find the best Barbie colouring.
Have a plan about when you’ll play games and when you’ll rest and have food, cake and the opening of presents but be 100 percent prepared to ditch it. The concept is for everyone to have fun and you may well have to sacrifice the ‘master plan’ to achieve this. Not all children will want to play all the games. You may find that some will happily play with toys or colour-in, while the others compete in an egg and spoon race – and this is okay.
Entertainment other than games could encompass arts and crafts, gameshow style quizzes, karaoke, or perhaps you would consider hiring a professional such as a magician, a Bratz, a clown or a puppeteer. If you opt for the latter, ensure you book these entertainers well in advance and make a note of this on the invitation – not all children enjoy clowns for instance and a word of ‘warning’ on the invitation will be much appreciated by the parents.
Party food is at its best when it is kept simple. Teens love pizza, garlic bread and soft drinks while toddlers love tasty finger foods and ice cream. You cannot go wrong with snacks and treats such as crisps, cookies and chocolate but bear in mind that it is likely some of your guests will have dietary allergies or requirements that you will have to cater for.
Children love the idea of a bag full of lollypops and sweets to take home and party goodie bags are universally expected these days. However, they do not have to be a complex or pricey affair. Simple bags that contain a few sweets and chocolates plus a couple of novelties or a small toy are always well received.
All through the party, do not forget to record the event by taking many photographs and footage. Perhaps a capable friend could be assigned this task so that – for a change – you and your family members all appear on the photos and in the footage as well.
How you close the birthday party is just as important as how you begin it. As much emphasis should be placed on the farewell as was placed on greeting and welcoming your guests when they first arrived. Brief your child beforehand about the good manners required when parting with guests who need to be handed a goodie bag, thanked for attending the party and for the gifts they brought.
After the event, tidying-up can wait. Instead, spend some time with your child to chit-chat about the party, talk about his favourite highlights, the games, the gifts and the lovely friends who attended.
